Council Meeting results

Extract from minutes of Yarra City Council – Ordinary Meeting of Council Minutes
held on Tuesday 22 November 2016 at 7.00pm Richmond Town Hall (extract dealing with Walmer Street;  full minutes here:http://www.yarracity.vic.gov.au/your-council/meetings/2016-council-meetings/ )

*We note that this statement contained in the minutes below : “Council also notes the constraints on the design of a plaza by the VCAT approved basement entry from the development on the east side of Walmer Street”; is not in accordance with our understanding of the VCAT decision, in which the Tribunal stated that they “have no jurisdiction regarding issues affecting Walmer Plaza, and they do not form any part of the consideration of the proposal for 647-649.”
Attendance
Councillors
• Cr Amanda Stone (Mayor)
• Cr Mi-Lin Chen Yi Mei
• Cr Misha Coleman
• Cr Jackie Fristacky
• Cr Stephen Jolly
• Cr Mike McEvoy
• Cr Daniel Nguyen
• Cr James Searle
Apology
• Cr Danae Bosler
Council officers
• Vijaya Vaidyanath (Chief Executive Officer)
• Ivan Gilbert (Group Manager – CEO’s Office)
• Andrew Day (Director – Corporate, Business and Finance)
• Chris Leivers (Director – Community Wellbeing)
• Bruce Phillips (Director – Planning and Place Making)
• Jane Waldock (Assistant Director – Planning and Place making)
• Guy Wilson-Browne (Director – City Works and Assets)
• Joanne Murdoch (Group Manager – Advocacy and Engagement)
• Fred Warner (Group Manager – People, Culture and Community)
• Mel Nikou (Governance Officer)

Minutes Page 22
Yarra City Council – Ordinary Meeting of Council Minutes – Tuesday 22 November 2016
11.9 Development Plan Application No. DP1500043 – Walmer Street/ Bridge Design –
late report
Trim Record Number: D16/163830
Responsible Officer: Manager Statutory Planning
RECOMMENDATION
1. That Council note the officer report on the referral matter from the Department of
Environment, Land, Water and Planning regarding the development plan application for the connections and interface works of the proposed Walmer Street plaza with the Walmer
Street bridge design.
2. That Council note the engagement with the community on 15 October, 2016 and other
comments that have been provided to Councillors and the Yarra City Council.
3. That Council note that the opportunity to comment relates to proposed changes to relevant approvals by the then Minister for Planning in 2007, and that the Responsible Authority to determine the current proposed modifications by Salta (as the proponent), is the Minister for Planning.
4. That Council resolve to respond to the Department of Environment, Land, Water and
Planning with the following comments, suggestions and requests in respect to both options presented:
(a) Option A – comments:
(i) the steps adjacent the bicycle switchback should be set back a minimum of 1m
from the edge of the bicycle switchback to minimise conflict and maximise sight
lines;
(ii) opportunities should be provided for minimising the paved areas to provide
additional soft landscaping opportunities; and
(iii) that there be an extension of the shared path on Walmer Plaza to connect with
the switchback; and
(b) Option B – comments:
(i) combine the paths west of the bridge to minimise the path space along the
embankment to maximise landscaping opportunities;
(c) Comments applicable to both options:
(i) preparation of a Design Road Safety Audit to assess all movements along the
shared paths including along the Bridge/Plaza / Yarra Embankment and Victoria
Street;
(ii) consider relocating the basement car ramps to the western side of Walmer Plaza
in order to create further plaza space to the eastern side of the plaza;
(iii) access into the Walmer Street basement car ramps to have a raised threshold
level with the footpath;
(iv) the extension of the Walmer Street Bridge widened to a minimum width of 3.5m;
(v) the shared path between the basement car ramp and the building of No. 647
Victoria Street to have a minimum width of 3.5m;
(vi) all shared paths to be delineated within Walmer Plaza through materiality and
kept free of any obstructions such as planters, outdoor seating and the like;
(vii) basement ramp entries to Walmer Plaza to show clear lines of sight for exiting
vehicles and pedestrians;
Minutes Page 23
Yarra City Council – Ordinary Meeting of Council Minutes – Tuesday 22 November 2016
(viii) Walmer Plaza must be designed to support a 60 tonne point load from a mobile
crane;
(ix) location of the sections of the main drain through Walmer Plaza to be retained
and those to be relocated to be clearly shown, including the location of access
pits;
(x) access pits must not be located within or in front of the basement ramp entry
points;
(xi) a drain diversion design (subject to Council approval) must be submitted to
Council’s satisfaction. All costs associated with the drain diversion shall be borne
by the permit holder;
(xii) a lighting scheme is to be designed for Walmer Plaza; this must comply with
uniformity requirements as per the Australian Standard AS/NZS 1158.3.1:2005.
Lighting for roads and public spaces – Pedestrian area (Category P) lighting –
Performance and design requirements; and
(xiii) the revised landscape plan to include the following information:
a. cross-sections of the ramp access to assess opportunities for maximising
trees and vegetation plantings; and
b. details of surface materials to the satisfaction of the City of Yarra,
That these details should be required in addition to the information already outlined in
Council’s response to the application provided on 18 May 2016.
Public Submissions
The following people addressed Council on the matter:
Mr Mike Malone;
Mr Lloyd Elliott;
Mr Troy Parsons;
Ms Glennys Jones;
Ms Sue Donovan;
Mr Greg Spark; and
Ms Jane Toner.
COUNCIL RESOLUTION
Moved: Councillor Stone Seconded: Councillor Jolly
1. That Council note the officer report on the referral matter from the Department of
Environment, Land, Water and Planning (DELWP) regarding the development plan
application for the connections and interface works of the proposed Walmer Street plaza with the Walmer Street bridge design.
2. That Council note the engagement with the community on 15 October, 2016 and other
comments that have been provided to Councillors and the Yarra City Council. Council also
notes that the significant majority of attendees at that engagement forum were not satisfied with either Option A nor Option B, and the unanimous request of that group that DELWP convene a working party of stakeholders to address the shortcomings of both options.
3. That Council advise DELWP that neither Option A nor Option B in its current form is
acceptable.
4. That Council note that the opportunity to comment relates to proposed changes to relevant approvals by the then Minister for Planning in 2007, and that the Responsible Authority to determine the current proposed modifications by Salta (as the proponent), is the Minister for Planning. Council also notes the constraints on the design of a plaza by the VCAT approved basement entry from the development on the east side of Walmer Street.
5. That Council resolve to respond to the Department of Environment, Land, Water and
Planning with the following comments, suggestions and requests in respect to both options presented:
(a) Option A – comments:
(i) the steps adjacent the bicycle switchback should be set back a minimum of 1m
from the edge of the bicycle switchback to minimise conflict and maximise sight
lines;
(ii) opportunities should be provided for minimising the paved areas to provide
additional soft landscaping opportunities; and
(iii) that there be an extension of the shared path on Walmer Plaza to connect with
the switchback; and
(b) Option B – comments:
(i) combine the paths west of the bridge to minimise the path space along the
embankment to maximise landscaping opportunities;
(c) Comments applicable to both options:
(i) preparation of a Design Road Safety Audit to assess all movements along the
shared paths including along the Bridge/Plaza / Yarra Embankment and Victoria
Street;
(ii) consider relocating the basement car ramps to the western side of Walmer Plaza
in order to create further plaza space to the eastern side of the plaza;
(iii) access into the Walmer Street basement car ramps to have a raised threshold
level with the footpath;
(iv) the extension of the Walmer Street Bridge widened to a minimum width of 3.5m;
(v) the shared path between the basement car ramp and the building of No. 647
Victoria Street to have a minimum width of 3.5m;
(vi) all shared paths to be delineated within Walmer Plaza through materiality and
kept free of any obstructions such as planters, outdoor seating and the like;
(vii) basement ramp entries to Walmer Plaza to show clear lines of sight for exiting
vehicles and pedestrians;
(viii) Walmer Plaza must be designed to support a 60 tonne point load from a mobile
crane;
(ix) location of the sections of the main drain through Walmer Plaza to be retained
and those to be relocated to be clearly shown, including the location of access
pits;
(x) access pits must not be located within or in front of the basement ramp entry
points;
(xi) a drain diversion design (subject to Council approval) must be submitted to
Council’s satisfaction. All costs associated with the drain diversion shall be borne
by the permit holder;
(xii) a lighting scheme is to be designed for Walmer Plaza; this must comply with
uniformity requirements as per the Australian Standard AS/NZS 1158.3.1:2005.
Lighting for roads and public spaces – Pedestrian area (Category P) lighting –
Performance and design requirements; and
(xiii) the revised landscape plan to include the following information:
a. cross-sections of the ramp access to assess opportunities for maximising
trees and vegetation plantings; and
Minutes Page 25
Yarra City Council – Ordinary Meeting of Council Minutes – Tuesday 22 November 2016
b. details of surface materials to the satisfaction of the City of Yarra,
That these details should be required in addition to the information already outlined in Council’s response to the application provided on 18 May 2016.
6. That Council request that DELWP convene a working group including community and
officer stakeholders from both the Yarra and Boroondara City Councils to provide further
input into the detail of a final improved design that addresses all concerns raised, for the
Minister for Planning’s further consideration before approval of a final design; and that the advice of a bicycle network expert be engaged during the final design.
7. That Walmer Street is not described as a Plaza following redevelopment and should continue to be called Walmer Street to reflect its intended use as a thoroughfare.
CARRIED UNANIMOUSLY

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